Executive Administrative Assistant

Aurora, CO | Admin | Full-Time

$61,000 - $72,000

General Position Summary

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a professional, well-organized and timely manner to the CEO and other executives. The Executive Administrative Assistant works on a one-to-one basis on a variety of tasks related to executive’s working life and communication. The position is responsible for acting as the administrative point of contact between the executives and internal/external clients as well as undertaking the tasks of receiving calls, taking messages and routing correspondence. The Executive Administrative Assistant manages executives’ requests and queries appropriately in a timely, professional manner.

Essential Job Functions

The following represents a representative sample of essential functions and responsibilities for the position. This list is not exhaustive, and additional duties and responsibilities may be assigned as required by the position and business

Communicate and collaborate daily with executives on meetings, agenda, travel, and tasks
Partner with executives to manage projects supporting annual cadence, e.g., Advisory Board prep
Function as the point of contact between the executives and internal/external clients
Handle requests and queries appropriately
Strive to continuously take on executive tasks to enhance executive efficiency
Drive continuous improvement in administrative processes
Schedule meetings and appointments and provide reminders
Support travel arrangements and complete expense reports
Take minutes and follow up on action items
Produce reports, presentations and briefs
Coordinate support meetings, including catering and administrative support
Manage corporate and client gifts and deliveries
Perform other duties as required

Knowledge, Skills, and Abilities

Excellent partnering and collaborative skills
Excellent verbal and written communication skills
Excellent interpersonal skills
Excellent planning and organizational skills
Exceptional attention to detail
Ability to prioritize and delegate tasks, on behalf of executives, when required
Excellent time management skills with a proven ability to meet deadlines
Ability to multitask
Full comprehension of office management systems and procedures
Proficient with MS Office Suite, MS SharePoint, and MS Teams
Proficiency in English
Discretion and confidentiality

Education and Experience

Bachelor’s Degree
Certified Administrative Professional (CAP) or like certification preferred